INTRODUCTION
Established with the acquisition of leading UK companies SFL Group and White Light Ltd, d&b solutions UK Limited is a premium service provider for corporate events, theatre, houses of worship, broadcast, live music, themed attractions, education, retail and leisure. d&b solutions technical expertise covers audio, video, lighting and the SmartStage® extended reality system.
The services we offer include consultation, planning, installation, service and support agreements, content production, system sales, equipment rental, technical venue management and full production services.
Our brands include B&H, Congo Blue, elp, Production AV, SFL, White Light and SmartStage®
Creating a combined safety management system was the crucial first step in the integration of the organisations. All components that make up a safety management system such as policies, procedures, risk assessment methodology, supply chain management, accident/incident reporting and training are being reviewed to create a harmonised management system for Health, Safety and Welfare across all our brands.
We offer Creative Solutions, Technical Excellence
- Sales & Hires Team Provide equipment Hire and Sales solutions
- Integration Team Design, install and support the very latest AVLM and XR solutions for
venues in the UK and across the world
- Event Production Services Provide complete production support on any occasion – from equipment rental to design, specification, installation, crewing and operation
- Managed Venues Team Provide dedicated onsite technical services
Our equipment stock is one of the most diverse and comprehensive in the business.
SCOPE OF THE MANAGEMENT SYSTEM
Organisation: d&b solutions UK Limited – Company Registration Number – 01031687
Location: Unit 20, Merton Industrial Park, Jubilee Way, London SW19 3WL
Scope: The Provision of:
Complete technical solutions for the entertainment, corporate, event and presentation industries providing Lighting Audio & AV equipment hire, sales, installation, technical service and technical training.
FACTORS AFFECTING THE HEALTH AND SAFETY MANAGEMENT SYSTEM
Internal factors such as the ongoing evolution of the company and the expansion into other areas of business will influence operations.
External factors, such as developments in technology, individual customer expectations, changes in legislation and the general financial, social and employment climate
COMPLIANCE OBLIGATIONS
Separate to this Policy document are:
- Legislation Register (Detailed) – maintained to define the H&S requirements
- Risks and Opportunities Register – to develop Business H&S Objectives
- Roles and Responsibilities – to clarify who does what, where and when
NEEDS & EXPECTATIONS OF INTERESTED PARTIES
- Direct clients and intermediaries – such as production companies, who expect their requirements to be clearly understood, of high quality and with safe services being consistently delivered to schedule.
- Product/Service Suppliers – who are seeking a consistent and stable relationships with the company.
- Employees, and any others working on behalf of the company, who require the information, equipment and environment to effectively conduct their work.
- Certification Bodies – who may require an assessment process, access and information.
- Financial Organisations (Banks, Insurers, Accountants etc) – require information and compliance.
- Legal regulators (Health and Safety Executive, Environment Agency, Local Authority etc) – who may require information and access.
STRUCTURE OF THE H&S MANAGEMENT SYSTEM
The Management System is structured in three levels, described below…
 | 1. Policy Manual – (this document) This Manual is the ‘Top Level’ within the management system. This document is deliberately concise, laying out just the Scope, Exclusions, Policy, Organisation, Process Interaction and basic structure of the organisation, as required by the BS/ISO standards. |
 | 2. Procedures (Operational Arrangements) The ‘Second Level’ of the Management System comprises more detailed instructions to explain the arrangements in place for the management of H&S. The purpose of these are to reflect the way in which things are done, to ensure that the key processes of the organisation are operated in an appropriate and consistent manner, by all persons involved. This level includes the procedures, detailed as mandatory by the BS/ISO standards, and additionally, as required to suitably control the organisations processes. The arrangements shall be made available to individuals, as appropriate to the activity being undertaken, and must be adhered to ensure compliance of the organisation’s processes. If a procedural improvement, or change, is identified, this is to be discussed with the Health & Safety and Workforce Development Director, who will make amendments, as necessary. |
 | 3. Process Operational Controls Each of the processes is administered through defined Operational Controls. This ‘Third Level’ comprises, for example, Computer Databases, Spreadsheets, Standard Forms, Document Templates or other planning and recording systems. The purpose of these controls is to ensure that necessary information is effectively specified, communicated and recorded. Traceability throughout the process must be maintained through the proper implementation of these control measures. |
OVERVIEW OF PROCESS SEQUENCE & INTERACTION
The schematic below outlines the basic sequence and interaction of the organisation’s processes and illustrates how the ‘Plan-Do-Check-Act’ cycle of the organisation’s Integrated Management System aims to achieve compliance and continual improvement…
HEALTH & SAFETY POLICY – STATEMENT OF INTENT
It is the policy of d&b solutions UK Limited to ensure at all times, so far as is reasonably practicable, the health, safety and welfare of their employees, subcontractors, public and any others who may be affected by its activities.
We are committed to the prevention of injury and ill health and the continual improvement in OH&S Management and OH&S performance which we recognise as an integral part of our service delivery and will comply with applicable legal requirements and with other requirements to which we subscribe that relate to our OH&S hazards and shall accordingly provide the time, trouble and financial resources to protect all persons affected by our operations.
To measure our performance, we have established the framework for setting, monitoring and reviewing this policy together with our OH&S Objectives – and our Performance Standards which are documented and maintained by our safety team.
We will communicate to all persons working under our control to make them aware of their individual OHAS obligations and additionally make other interested parties aware.
Our standard will be achieved by: –
- Creating and maintaining a positive health & safety culture which secures the commitment and participation of all employees and subcontractors.
- Using legal requirements as a minimum and, where possible, will go further to safeguard the H&S of everyone..
- Adopting a planned and systematic approach to the implementation of the Health & Safety Policy to ensure:
- The provision of equipment and systems of work that are, so far as is reasonably practicable, safe and without risks to health.
- Arrangements for ensuring, so far as is reasonably practicable, the safety and absence of risks to health in connection with the use, handling, storage and transportation of articles and substances.
- The provision of information, instruction, supervision and training as is necessary to ensure, so far as is reasonably practicable, the health, safety and welfare of our workers.
- So far as is reasonably practicable, any place of work under d&b solutions UK Limited control, including safe access and egress to and from it, will be maintained in a condition that is safe and without risks to health.
- The provision and maintenance of a working environment that is, so far as reasonably practicable, safe, without risks to health, and adequate as regards facilities and arrangements for welfare.
- Identifying and assessing risks associated for all activities of d&b solutions UK Limited to eliminate or control the risks, as low as is reasonably practicable.
- Allocating adequate resources to meet the requirements of d&b solutions UK Limited Health and Safety Policy.
- Identifying the safety elements within planned development and procurement.
REVIEW: OCTOBER 2024
Signed:
Tom Jeffery
Managing Director
LEGISLATION REGISTER
Significant Legislation
BS 7671:2018 – IET Requirements for Electrical Installation- 18th Edition
BS 7909 Temporary Electrical Systems for Entertainment Purposes
BS OHSAS 18001:2007 – Occupational Health and Safety Management Systems Requirements
Construction (Design and Management) Regulations 2015 (CDM)
Control Of Substances Hazardous to Health Regulations 2002 (COSHH)
Corporate Manslaughter and Corporate Homicide Act 2007
Electrical Equipment (Safety) Regulations 2016
Electricity at Work Regulations 1989
Employers Liability (Compulsory Insurance) Act 1969
Environmental Protection Act 1990 (EPA)
Environment Act 2021
Health and Safety (Display Screen Equipment) Regulations 1992
Health and Safety (First-Aid) Regulations 1981
Health and Safety (Safety Signs and Signals) Regulations 1996
Health and Safety at Work, etc. Act 1974 (HSWA)
Health and Safety Information for Employees Regulations 1989 (HSIER)
Lifting Operations and Lifting Equipment Regulations 1998 (LOLER)
Management of Health and Safety at Work Regulations 1999
Manual Handling Operations Regulations 1992
Provision and Use of Work Equipment Regulations 1998 (PUWER)
Regulatory Reform (Fire Safety) Order 2005
Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR)
Waste Electrical and Electronic Equipment Regulations 2018 (WEEE)
Work at Height Regulations 2005
Workplace (Health, Safety and Welfare) Regulations 1992
Other Legislation
Acetylene Safety (England and Wales and Scotland) Regulations 2014 (ASR)
BS EN ISO 9001 – Quality Management Systems – Requirements
Confined Spaces Regulations 1997
Control of Artificial Optical Radiation at Work Regulations 2010
Control of Asbestos Regulations 2012
Control of Lead at Work Regulations 2002
Control of Noise at Work Regulations 2005
Control of Vibration at Work Regulations 2005
Dangerous Substances and Explosive Atmospheres Regulations 2002 (DSEAR)
Equality Act 2010
Gas Safety (Installation and Use) Regulations 2018
The Data Protection Act 2018
Pressure Systems Safety Regulations 2000 (PSSR)
Restriction of Certain Hazardous Substances in Electrical and Electronic Equipment Regs 2012 (RoHS)
Safety Representatives and Safety Committees Regulations 1977
Safety Schemes in Procurement (SSIP)
Waste (England and Wales) Regulations 2012
Working Time Regulations 1998
Legislation listed includes any subsequent amendments